CURRENT AWARENESS SERVICE
The library bulletin boards which serve as “INFOZONE” are maintained. Updates about the library, list of newly acquired references, celebrations during the month and other pertinent announcements are posted.
These include lending and returning of books, signing of clearance and collection of overdue fines.
The faculty and students may check out books from the library from Monday to Friday at 3:00 PM and at 11:00 AM to 6:00 PM during Saturdays.
Undergraduate students may check out a maximum of three books in the different subject areas from the General Circulation for overnight loan and must be checked in the following morning not later than 9:00 AM. A maximum of two Fiction books may be checked out for a period of two weeks. Materials placed on Reserve by faculty members for student use may not be checked out of the library.
Graduate students may check out anytime of the day a maximum of six (6) books for a period of two (2) weeks.
Faculty members may check out a maximum of two titles per subject taught from the General Circulation which must be returned after two months. However, when books are not in demand, it may be renewed after a week.
Circulation books placed in shelves with only one copy may be checked out by faculty members for a period of one week and may be renewed for another week if faculty members or students do not reserve the book.
AUTOMATED CIRCULATION CONTROL SERVICE
The library has an open shelf policy, which allows the readers to browse materials in the collections and examine their contents more. The library uses an automated circulation system that enables control of stack and offers an improved service to users through an effective, detailed monitoring of loans. The automated circulation system will also help in the early detection of defaulting borrowers. The system makes the service easy, accurate, and efficient from checking materials out to setting renewal limits and reserving materials.
The library catalog contains comprehensive record of the library’s collection by patrons. Both manual and automated catalogs are maintained for an efficient and effective means of providing a central record of all learning resources. SPUP students, faculty, staff, and other patrons of the university library may use the Online Public Access Catalog (OPAC) in searching for books and other library materials that they need. The OPAC allows library patrons to search by title, author, subject, call number, keyword, etc. and allows easy and fast check out and check in of library materials.
REFERENCE/ BIBLIOGRAPHIC ASSISTANCE/ INQUIRIES SERVICES
KIRN personnel are available to assist students, faculty, staff, and other patrons to find the information they need using in-house materials and external sources. The KIRN website, online databases, CD-ROMs, electronic mail, and the Internet are available to give library clients access to the widest possible choice of information.
The university library provides both resources and support that patrons need in order to locate, retrieve, select, appraise, organize, communicate, and evaluate information. Thus, the librarians and library staff may be invited to offer presentations for classes on how to use the library for effective research in specific subject areas or on special topics. Faculty members and students are also encouraged to come to the library to become acquainted with the building, service areas, holdings and types of services offered. Advance notice is requested for scheduling of orientation/ tour through the Director of Knowledge & Information Resource Network.
- Library Orientation Program
The Library Orientation is usually done during the start of the academic year for freshmen and transfer students. The library staff would introduce the library to its patrons by discussing the library policies, standards, and procedures.
When a library resource is not available, the librarian may refer the researcher to other libraries and is given a referral letter addressed to the head of the library he or she may want to visit. The library also accepts outside researchers who may want to avail of the library resources for room use only. A referral letter from their head librarian must be presented and a fee of P70.00 for graduate school and P40.00 for undergraduate researchers will be charged.
INTERLIBRARY RESOURCE SHARING SERVICE
Through an arrangement with other libraries for resource sharing, SPUP faculty and students can visit other libraries and request the use of their resources. A referral form however, should be requested from the Director of the Knowledge & Information Resource Network.
PHOTOCOPYING / PRINTING SERVICES
Photocopying and printing services are available in the library.A printer and a photocopying machine are placed inside the library to avoid the patrons’ inconvenience of going outside to reproduce their learning materials. The students and researchers may avail of the printing service by sending their file to KIRN’s Gmail account.
LITERATURE SEARCH ASSISTANCE
Researchers may ask the help of librarians in looking for literature for their study. Topics must be discussed to the librarians for them to understand the concept of the study. Librarians will then check the databases and catalogues for useful references and will notify the researcher for them to check out and evaluate.
ABSTRACTING AND INDEXING SERVICES
Dissertations and theses received by the library are catalogued and processed in the technical section. Bound copies of dissertations’ and theses’ full manuscripts, abstracts, and CDs are stored. The graduate school librarian integrates into the Destiny Web-OPAC the abstracts of the dissertations and theses for the researchers to have a grasp of what the study is all about when they check it through the Online Public Access Catalogue (OPAC). Journals are also indexed where subjects are filed for the convenience of the researchers when they are looking for articles. They can just browse the index and will be directed to the journal where it is published.
This is the assistance provided by the librarian/staff to the faculty, students and other researchers who would ask for a list of useful references for the subject they are teaching or studying. As these patrons discuss their needs to the librarian/staff, they will be helped to browse the databases and catalogues for references that are appropriate and which can contribute to their study.
ONLINE ASSISTANCE SERVICE
SPUP administrators, faculty and students are encouraged to call up any librarian/staff to assist them in their library needs. Likewise, library users who cannot come to the library may send their queries to the librarians by sending them a message on Messenger or Gmail accounts.