Basic Education Unit

LIBRARY GUIDE

CONDUCT IN THE LIBRARY 

  • Responsible conduct must be observed in the library at all times.
  • Upon entry into the library, all library patrons are expected to observe the rule of silence and respect the
  • Rights of others to study in a quiet environment.
  • Causing any disturbance or engaging in a behavior, which interferes with normal use of the library including verbal abuse, threats of violence, offensive sexual behavior, noise, sleeping and the use of cellular telephones in study areas are not permitted inside the library.
  • Smoking, eating, and drinking are STRICTLY not permitted in the library.
  • It is the responsibility of the Library staff to enforce this rule and as such is authorized to request students and other patrons who engage in disruptive and inappropriate behaviors to leave the library. 

CONTROL POLICIES

  • Student borrower’s card is required every time a student enters the library.
  • Bags and other kinds of receptacle are not to be brought inside the library.  Library patrons can place their bags outside upon entering the library However, cash or valuables should be removed for the library shall not be held accountable for whatever is lost in the bags.
  • Upon exit, library patrons are required to present books, folders, and other kinds of receptacle to the checker.  Faculty members may bring their bags inside but are required to open and show the contents of their bags to the checker upon exit. This is a standard operating procedure in an open stack system.

CIRCULATION POLICIES

  • All library materials to be checked out should be charged out at the circulation counter by presenting a borrower’s card.  The borrower’s card is valid only for the academic year the student has enrolled in classes.  Borrowing privileges are automatically lost when a student withdraws form school.  Books are checked out only  to the person to whom the borrower’s card is issued.  Borrowing by proxy is not allowed.  Each borrower is held responsible for all the materials checked out on his name.
  • Library materials that are checked out are subject to recall upon expiration of the loan period or at anytime it needed for class use.  Students with overdue books or will not be allowed to borrow until the overdue books are renewed or checked in.

LENDING PERIODS

  • Students may check out a maximum of three books from the General Circulation for overnight loan and must be checked in the following during recess time.  For fiction books, a maximum of two may be checked out for a period of two weeks.
  • Faculty members may check out a maximum of two titles per subject taught form the General circulation and must be returned at the end of the semester.  Faculty members may check out circulation books placed in shelved especially marked For Library use Only for a period of one week.

RENEWALS

  • Faculty, students and other qualified borrowers may renew books, which are not overdue, have not been recalled to be placed on reserve, or have not been placed on hold for other borrowers.  Books may be renewed during the semester by telephone or when presented at the circulation desk from which they were checked out.   A book maybe renewed once only give others opportunity to borrow the book.

RETURNS

  • Borrowers of library materials are responsible for returning them to the Circulation Desk on the date indicated on the lending period. The library is not responsible for notifying borrowers of overdue materials.
RESERVE POLICIES

  • Materials placed On Reserve by faculty members for student use may not be checked out of the library. Reserved books maybe used for two {2) hours by students.  Renewal is allowed if there is no demand by another user.
  • Reference materials are normally not to be taken out of the library, however, if needed for classroom teaching, these materials may be checked out before class and must be checked in immediately after use on the same day.
  • A week prior to the final examination schedule, all books are considered On Reserve and may not be checked out of the library.

POLICIES ON OVERDUE, LOST OR DAMAGED BOOKS

  • Overdue books are dealt with accordingly:
  • This will mean non use of the library and its materials: for general circulation book – one day each day of overdue and for fiction books – one week for each week of overdue.
  • Borrowers are responsible for protecting any library material in their possession against damage or loss. LOST BOOK must be reported at once. Exact replacement copy of the book is preferred.  If replacement of lost or damaged material is impossible, the borrower is charged an amount equivalent to the current price value of the book plus one hundred pesos (100.00) to cover handling and processing cost.
  • If a book was damaged beyond repair while checked out to the borrower, the borrower is assessed the replacement cost and the processing fee.  If the book can be repaired, only the cost of repair will be charged to the borrower.
  • Any damage on returned books or periodicals is charged to the last borrower. Borrowers are therefore warned, to inspect the library materials they check out before leaving the circulation counter. In the event that the reported lost book is found prior to replacement or payment, only the usual overdue fineIs charged.
  • STEALING OR MUTILATION of any library material is punishable. Anyone found guilty of stealing and mutilating any library material will be liable to grave disciplinary action as stipulated in the SPUP student handbook.
Library Collection

  • General collection – a collection of books for general interest.
  • Reference collection – such as encyclopedia, atlases, dictionaries, almanacs, etc.
  • Fiction collection –
  • Filipiniana collection – all books both fiction and non – fiction about the Phillippines as well as those written by Filipino authors.
  • Periodicals – collection of reading materials published periodically like magazines, journals and newspapers.
  • Vertical files – collection of periodical clippings, brochures, handouts and others.
  • Except for general collection, all are to be used only within the premises of the library. Lilbrary collection is readily available in open shelves following the Dewey Decimal Classification system.
  • Cartographic Materials –  this includes maps and globes.
  • Audiovisual materials – VHS tapes, Audio Cassette tapes, Slides, Educational materials (flashcards, pictures, maps, posters).

Dewey Decimal Classification

  • 000 – 099 General Works
  • 100 – 199 Philosophy and Psychology
  • 200 – 299 Religion
  • 300 – 399 Social Science
  • 400 – 499 Language
  • 500 – 599 Pure Science
  • 600 – 699 Applied Science
  • 700 – 799 Music, Arts & PE.
  • 800 – 899 Literature
  • 900 – 999 History. Geography ETC.

Services

  • Readers Services
  • Online Public Access Catalog
  • Internet Access
  • Book borrowing
  • Book Fairs
  • Library instruction program
  • Library orientation
  • Book Display
  • Annual celebration of Library Information Month
  • Vertical file w/ cutting and pamphlets
  • Extension services in the classroom (books, magazines and viewings)